Convention 2023 Exhibitor Info


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​We've created this page as a "one-stop-shop" for all exhibit booth related information. If you have any questions or need to check to see if you are missing any items related to your booth, please contact Jessica Brown for assistance.

​See you in Kansas City!
Interested in Switching Booth Locations?
Please complete the form linked to the right to submit your request. 
  • Once this form is submitted, CECU staff will review requests in order of submission. 
  • Once a company has been offered a booth to relocate to, they must submit the form again if another booth becomes available they are interested in moving to. 
  • Please note that premium booths come with an additional cost, rates depend on your current booth type. 
  • The live floorplan can be viewed at the link to your right. Please select "Register Now" to see the floorplan, but please do not continue through registration.​
Important Dates
Important Dates & Deadlines - Items in red are required by CECU for all exhibit booths.​
  • March 31
    • Call for Sessions ends
    • Early attendee registration ends 
  • April 15
    • Booth cancellation deadline (50% refunded before this date, 0$ refunded after this date)
  • April 20 (60 days out)
    • Fern will begin sending out exhibitor kit information 
  • May 1
    • Hotel block closes
  • May 15
    • Insurance certificate due to CECU​
    • ​Booth staff need to be registered as attendees
    • Final date to confirm booth listing in program
    • Final booth payments due**
    • Booth registration closes
Attendee Registration List will be posted the following dates*
  • April 13, 27, May 11, 25, June 1, 8, 15
  • June 27 (final attendee list)
Exhibit Hall Move In
  • Tuesday, June 20: 8:00am - 3:00pm​
Exhibit Hall Schedule
  • Tuesday, June 20
    • Welcome Reception, 5:00 - 7:00pm
  • Wednesday, June 21: 8:00am - 6:00pm
    • ​Breakfast, 8:00 - 9:00am
    • Networking & Coffee, 10:15 - 11:15am
    • Networking Reception, 4:00 - 6:00pm
  • Thursday, June 22: 8:00am - 2:00pm
    • ​​Breakfast, 8:00 - 9:00am
    • Networking & Coffee, 10:00 - 10:45am
Exhibit Hall Move Out
  • Thursday, June 22: 2:30 - 8:00 pm
What Your Booth Includes
Each 10x10 booth includes the following:
  • Complimentary Booth Setup (if selected in registration)
    • 8' high Black Background Drape
    • 3' high Black Side Drape
    • One (1) 8' Skirted Table
    • Two (2) Armless Chairs
    • One (1) Wastebasket
    • One (1) ID Sign
    • Carpeted exhibit hall (brown/tan)
  • Two booth staff complimentary registrations. Use the discount code included in your booth confirmation email, or email CECU staff at events@career.org for your code. 
  • Attendee registration list, emailed approximately every two weeks, beginning April 13th. 
  • Company listed everywhere exhibitors are listed (program, onsite signage, etc.)
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Have Questions?
Schedule a Zoom Meeting with CECU staff to talk through Convention and exhibiting. 

Or contact us at events@career.org or 571-800-6521.
​CECU has the right to make adjustments to the schedule and event details as needed.
Important Links
Login information will be emailed 60 days out (approximately April 20th)
COMING SOON
(APRIL 13, 2023)
Important Items to Note

​*Attendee List
Please note that attendees have the option to opt out and only attendees who opt in will be included.  

Cancellations and Refunds
In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond CECU control, CECU shall not be liable for failure to hold the Convention as scheduled, and CECU shall determine the amount of exhibit fees to be refunded. In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond CECU control, CECU shall not be liable for failure to hold the Convention as scheduled, and CECU shall determine the amount of exhibit fees to be refunded. CECU will allow booths to cancel for a 50% refund, through May 15, 2023, and no refund will be made for cancellation after My 15, 2023. In the event that the meeting is canceled, all registrations and exhibit fees will be refunded or adjusted to account for a virtual event.​

Exhibitor Expectations
​Due to complaints regarding inappropriate costumes or displays, CECU is committed to taking the appropriate action to enforce the standards that currently exist. We expect our partners to respect our profession and to transact with us in ways that are appropriate to our mission of educating students. This includes use of language. If you have questions, CECU staff stand ready to provide advance consultation on appropriateness. For more information, please see contract for booth space.

Insurance
CECU requires every exhibitor include CECU as “additionally insured” on their policy. In addition every exhibiting company must carry the following coverage and provide a certificate of insurance on or before May 15, 2023: General Aggregate $2,000,000 Each Occurrence $1,000,000 Exhibitor Insurance for the CECU Convention is available through Rainprotection Insurance. Email insurance certificates to events@career.org by May 15, 2023. 

**Payments
All booth payments are due to CECU no later than 60 days after booth registration unless a new timeline has been agreed upon by parties. If the booth is secured within 60 days of the event, all final payments are due May 15, 2023. Checks can be mailed to 1530 Wilson Boulevard, Suite 1050, Arlington, VA 22209. Please call 571-800-6521 for credit card payments.
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Registration for Exhibitors 
All exhibit booth staff need to be registered through the Attendee Registration, in addition to the exhibit booth registration. Your registration code was included in your booth registration confirmation email, if you need this code please email us at events@career.org.

Sponsorship
CECU is pleased to offer a variety of additional opportunities to exhibitors who wish to support the Convention and attract more visibility for their company. Please contact Kelley Blanchard at kelley.blanchard@career.org for more information.