Convention 2021 Exhibitor Info
We've created this page as a "one-stop-shop" for all exhibit booth related information. If you have any questions or need to check to see if you are missing any items related to your booth, please contact Jessica Brown for assistance.
See you in Texas!
See you in Texas!
Understanding This Year's In-Person & Virtual Booths
All in-person booths also receive a virtual booth with their registration. Nothing additional is needed for this.
All in-person booths also receive a virtual booth with their registration. Nothing additional is needed for this.
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Each 10x10 In-Person Booth Includes:
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Each Virtual Booth Includes:
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Virtual Exhibit Hall & Booth Examples
- Example Virtual Exhibit Hall
- Example of a Virtual Booth page
- "Schedule a Meeting" Pop out example - this is how attendees can schedule a meeting with you
- "Schedule a Meeting" email example - you would receive this email when a meeting request comes through
Important Dates
Important Dates & Deadlines - Items in red are required by CECU for all exhibit booths.
Attendee Registration List will be emailed the following dates:
Exhibit Hall Schedule
Exhibit Hall Move In
Exhibit Hall Move Out
Important Dates & Deadlines - Items in red are required by CECU for all exhibit booths.
- May 15
- Insurance Certificates due
- Exhibit booth staff must be registered (use discount code emailed)
- May 17
- Freeman Discount Deadline
- May 21
- Lead Retrieval Discount Deadline
- May 22
- Hotel Block closes
- June 7
- Freeman will begin receiving shipments
- June 12
- Materials arriving to Freeman after June 11 will incur an additional charge
- June 14
- Freeman will accept shipments at the Gaylord Texan
Attendee Registration List will be emailed the following dates:
- May 13, 27; June 3, 10, 21 (final attendee list)
Exhibit Hall Schedule
- Monday, June 14th: 5:00 - 7:00pm
- Tuesday, June 15th: 8:00am - 7:00pm
- Wednesday, June 16th: 8:00am - 7:00pm
Exhibit Hall Move In
- Monday, June 14th: 8:00am - 3:00pm
- Monday, June 14th: 3:00-3:30pm - Q&A with CECU staff regarding in-person and virtual booths in Grapevine 3
Exhibit Hall Move Out
- Wednesday, June 16th: 7:00 - 9:00pm
- Thursday, June 17th: 7:00 - 10:00am
Links & Resources for Exhibitors
Important Items to Note
Attendee List
Please note that attendees have the option to opt out and only attendees who opt in will be included.
Attendee Registration for Exhibitors
All exhibit booth staff need to be registered through the Attendee Registration, in addition to the exhibit booth registration. Your registration code was included in your booth registration confirmation email, if you need this code please email us at events@career.org.
Cancellations and Refunds
In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond CECU control, CECU shall not be liable for failure to hold the Convention as scheduled, and CECU shall determine the amount of exhibit fees to be refunded. In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond CECU control, CECU shall not be liable for failure to hold the Convention as scheduled, and CECU shall determine the amount of exhibit fees to be refunded. Due to COVID-19, CECU will allow booths to cancel for a full refund, without penalty through May 1, 2021, and no refund will be made for cancellation after May 1, 2021. In the event that the meeting is canceled, all registrations and exhibit fees will be refunded or adjusted to account for a virtual event.
Exhibitor Expectations
Due to complaints regarding inappropriate costumes or displays, CECU is committed to taking the appropriate action to enforce the standards that currently exist. We expect our partners to respect our profession and to transact with us in ways that are appropriate to our mission of educating students. This includes use of language. If you have questions, CECU staff stand ready to provide advance consultation on appropriateness. For more information, please see contract for booth space.
Insurance
CECU requires every exhibitor include CECU as “additionally insured” on their policy. In addition every exhibiting company must carry the following coverage and provide a certificate of insurance on or before May 15, 2021: General Aggregate $2,000,000 Each Occurrence $1,000,000 Exhibitor Insurance for the CECU Convention is available through Rainprotection Insurance. For detailed coverage information and pricing click here. To purchase your insurance click here.
Payments
All booth payments at due to CECU no later than 60 days after booth registration unless a new timeline has been agreed upon by parties. Checks can be mailed to 1530 Wilson Boulevard, Suite 1050, Arlington, VA 22209. Please call 571-800-6521 for credit card payments.
Sponsorship
CECU is pleased to offer a variety of additional opportunities to exhibitors who wish to support the Convention and attract more visibility for their company. Please contact Kelley Blanchard at kelley.blanchard@career.org for more information.
Attendee List
Please note that attendees have the option to opt out and only attendees who opt in will be included.
Attendee Registration for Exhibitors
All exhibit booth staff need to be registered through the Attendee Registration, in addition to the exhibit booth registration. Your registration code was included in your booth registration confirmation email, if you need this code please email us at events@career.org.
Cancellations and Refunds
In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond CECU control, CECU shall not be liable for failure to hold the Convention as scheduled, and CECU shall determine the amount of exhibit fees to be refunded. In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond CECU control, CECU shall not be liable for failure to hold the Convention as scheduled, and CECU shall determine the amount of exhibit fees to be refunded. Due to COVID-19, CECU will allow booths to cancel for a full refund, without penalty through May 1, 2021, and no refund will be made for cancellation after May 1, 2021. In the event that the meeting is canceled, all registrations and exhibit fees will be refunded or adjusted to account for a virtual event.
Exhibitor Expectations
Due to complaints regarding inappropriate costumes or displays, CECU is committed to taking the appropriate action to enforce the standards that currently exist. We expect our partners to respect our profession and to transact with us in ways that are appropriate to our mission of educating students. This includes use of language. If you have questions, CECU staff stand ready to provide advance consultation on appropriateness. For more information, please see contract for booth space.
Insurance
CECU requires every exhibitor include CECU as “additionally insured” on their policy. In addition every exhibiting company must carry the following coverage and provide a certificate of insurance on or before May 15, 2021: General Aggregate $2,000,000 Each Occurrence $1,000,000 Exhibitor Insurance for the CECU Convention is available through Rainprotection Insurance. For detailed coverage information and pricing click here. To purchase your insurance click here.
Payments
All booth payments at due to CECU no later than 60 days after booth registration unless a new timeline has been agreed upon by parties. Checks can be mailed to 1530 Wilson Boulevard, Suite 1050, Arlington, VA 22209. Please call 571-800-6521 for credit card payments.
Sponsorship
CECU is pleased to offer a variety of additional opportunities to exhibitors who wish to support the Convention and attract more visibility for their company. Please contact Kelley Blanchard at kelley.blanchard@career.org for more information.